PPWR Toolkit turns Regulation (EU) 2025/40 into a per-product checklist: what each pack needs, what evidence is still missing, and the declarations, markings and reports that close the gap — across the EU-27, the UK and Finland's producer-responsibility duties.
Free for active Toolcat clients · 14-day free trial otherwise, no credit card
Not slideware — these are the screens Toolcat uses every week. A live readiness matrix per product, declarations that render in every market's language, and a guided setup that walks a non-specialist through the whole flow.
Retailers and industry customers actively ordering from Toolcat get full, free access to PPWR Toolkit — the same workspace, every document, no product limit. Our goods carry their PPWR paperwork through to you, and the tool keeps your side of the compliance organized. It is how a supplier should help its partners meet the regulation, not just ship around it.
PPWR Toolkit was not designed in a vacuum by a software house. It was built inside a working importer and wholesaler, against real suppliers, real catalogues and real deadlines. That is why it handles the awkward parts — factories that don't volunteer test data, resellers who only verify, catalogues of hundreds of SKUs — instead of the tidy demo case. Anyone can subscribe; the businesses that trade with us use it free.
Most teams discover the PPWR as a spreadsheet of unanswered questions. The regulation is directly applicable, but the duties that actually bite are national: who registers where, which label is mandatory, which deposit scheme takes this bottle.
A single EU registration is not a passport. You are a "producer" in your own Member State, and in any market where you supply direct to end users (Art 3(1)(15)) — for direct-to-consumer sellers that can still mean 27 registrations, each with its own deadline, threshold and fee schedule. Italy mandates the material code; Finland does not. Get that backwards and you have printed the wrong artwork.
From 12 August 2026 you need a technical file and a signed declaration for the packaging you place on the market. Absence of test data does not read as compliant — it reads as unverified. Chinese suppliers rarely volunteer heavy-metal reports, so the gap has to be found and chased before the artwork is signed off, not after.
Nobody has one SKU. Assessing four hundred products by hand is a quarter of work that is out of date the moment a supplier changes a film. The answer has to be computed from data you already hold, and recomputed when the data changes.
Entering what you already know takes minutes. The part that used to take weeks — getting the right paperwork out of the supply chain — is one click, and every remaining gap links straight to its fix.
The toolkit already knows which documents and data each product is missing, so one click writes the whole request: the papers to sign, and the email that asks for them — subject, body and the supplier's own portal link, in the supplier's language — ready to send from your mail app, or straight from the service. The supplier gets one page to fill in, no account needed. No generic questionnaires, no attachments to chase by hand.
Green passes, amber is declared but still waiting for evidence, red is a gap. The same traffic light runs through the app, the warehouse view and the supplier portal, so a buyer, a warehouse worker and a supplier all see the same status without training.
Every gap in the readiness matrix is a link. It takes you straight to the field, document or wizard step behind the problem and tells you what closes it — no hunting through tabs, no decoding what 'non-compliant' means.
Each module reads the same dossier, so an answer entered once lands everywhere — in the readiness matrix, in the audit workflow, and in every document you print. Guided setup walks you through all of them in one flow, and fourteen documents come out the other end.
Every 97/129/EC code from 1 to 98 in three styles, with the composite C/ convention handled, exported as SVG or PNG at any size. Batch-generate a whole artwork sheet from a CSV.
Arts 5 to 45 on one screen with a live state per row — pass, gap, fail, or waiting on a delegated act. Every verdict defers to the engine that owns it, so the matrix cannot claim your declaration is ready while it is un-issuable.
Annex II recyclability grade by weight with the gap to the next grade in grams. Art 7 recycled content across the four categories with the sub-5 % exemption applied. Art 24 empty space from real dimensions, counting filler as void.
A heavy-metals ledger per component against the 100 mg/kg sum, and the stepwise PFAS screen for food contact: total fluorine trigger, EOF confirmation, then the three targeted limits. No test data means unverified — never a pass.
27 national schemes with the gates that actually decide scope — volume bands, ABV ceilings, refillable treatment, glass carve-outs — plus the marking each operator requires before you release artwork.
Annex VIII declaration of conformity with a validator that refuses to render an incomplete one. Annex VII technical file with gap badges. Supplier data request and a pre-filled declaration for signature. Print to PDF or download as HTML.
Italy and Spain let you compose the sorting label, so the toolkit generates it per component. France's Triman block and every deposit mark belong to a scheme, so it writes the request instead. Guessing which is which is how a pack ends up carrying a mark nobody had the right to print.
Every field in the dossier as one continuous set of questions, each explained in plain language, with no tab-hopping. The flow adapts as you answer — a drink adds the deposit steps, food contact adds PFAS, Finland adds producer responsibility.
The same workflow runs for one product or for four hundred. Every step is computed live from the dossier, and the catalogue view shows all six states for every product on one screen.
Is the item even packaging under Art 3(1)? Are you the manufacturer, the importer, or caught by the Art 21 rebranding trap? Your duties follow from the answer.
Components, materials, weights, recycled content, heavy metals. Whatever is missing becomes a supplier data request you can send under Art 16.
One row per target market with the register name, the deadline and your registration number tracked to completion.
A checklist of mandatory elements derived from this product's markets, role and deposit screening — separating what the law requires from what is merely convention.
Declaration of conformity and technical file, generated from the dossier and refusing to render while a required block is empty.
An evidence register with expiry tracking and the retention clock — five years from last placing, ten for reusables.
Import every dossier field from one spreadsheet: 83 columns, one row per component, rows sharing a product and SKU merged into one dossier. The Excel template ships with real dropdowns on every field that has a fixed set of values, so an import cannot carry a typo.
PPWR is the EU layer. In Finland you still owe producer responsibility under jätelaki 646/2011 and VNA 1029/2021, and from 12 August 2026 the definition of producer widens to transport, service and primary-production packaging.
The producer register moves from Pirkanmaan ELY-keskus to Lupa- ja valvontavirasto on 1 January 2026, and Tukes is designated for PPWR market surveillance from 12 August 2026. The dataset carries both, with the dates.
The regulatory datasets are versioned and separated from the code. A scheduled watch agent checks official sources — EUR-Lex, ministries, PRO price lists — cross-checks each country against its own primary source, and never mixes one Member State's rules into another's.
The same datasets the app runs on, published as plain reference pages. No account, no paywall.
Every date that matters between entry into force and 2040, with the article that drives it and which delegated acts are still outstanding.
Every assigned code with abbreviation, category, the mark itself, and a note on how well each material is actually collected.
Per country: is on-pack material marking mandatory, which register applies, what the deadline is, and whether a deposit scheme is live.
No. It replaces the spreadsheet. The toolkit computes what the regulation says about the data you enter, shows its working, and cites the source — but it is informational, not legal advice, and provisional calculations are flagged with the delegated act they depend on. Most teams use it to arrive at a consultant with the questions already narrowed to the ones that need judgement.
For ordinary low-risk packaging — tools in a carton with a poly bag — the practical starting point is a signed supplier declaration covering Art 5, and the toolkit ships a pre-filled one for signature. Once it is on file the toolkit stops chasing per-component test data, while the Annex VII technical file still has to hold the demonstration the declaration supports. PFAS on food-contact packaging is different: there is no stock-exhaustion transition, so that one needs analysis.
In the PPWR Toolkit service, in a workspace isolated to your organisation. The application is a small self-contained service with no third-party dependencies — no analytics, no external fonts, no CDN. Multi-tenant isolation is enforced at the database key, every sign-in, dossier change and account change is written to an audit log you can read, and a full JSON export of your workspace is available at any time.
Every dataset carries a version stamp that is printed on the documents you generate, so an audit can tell which snapshot a decision was made against. A scheduled agent monitors official sources daily and updates the data — never the code — flagging anything that needs a code change as a separate issue.
They are shown as pending, not guessed. The Art 6 design-for-recycling criteria, the Art 7 calculation rules and the Art 12 pictograms all depend on acts that have not been adopted. Any figure that depends on one is marked provisional and names the act and its due date, so you know which numbers will move.
Yes — that is the fastest way to see whether it fits. Put your packaging data into the Excel template and import it on a Pro plan, or add products by hand on any plan, and the catalogue view will show all six audit steps for every product. The free trial covers 10 products for 14 days.
PPWR Toolkit exists to help you navigate the requirements and to keep everything you gather in one organized place. The knowledge of your products is yours, the work is yours, and the responsibility stays yours. We sell the structure, not the expertise.
Software: a checklist of what applies to each product, calculators that show their working and cite their sources, one organized home for your evidence, and generated drafts for you to check, complete and sign.
A certification body, a testing laboratory, a consultancy or a law firm. Nobody here reviews your data or checks your answers, and nothing the toolkit prints is an approval of anything.
A consultancy sells hours of an expert doing the work for you. This sells the structure for doing it yourself — once, with a tool that remembers it. That difference is the whole price list.
Import your products, get six audit states per SKU, and print the documents you are missing. Free for 14 days, no credit card.